Job Description (JD)
| Job Title: | Hard Facilities Manager | ||
| Grade: | 12.1 | Salary range: | D152494 to D159656 per annum |
| Contract Type: | Permanent | ||
| Reporting to: | Chief Director of Operations | ||
| Direct report: | All Technical Staff (Plumbers, Electricians, Carpenters, Brick layers, Painter etc.) | ||
| Job Family: | Administrative | ||
The Organisation
Established in 1999, the University of The Gambia (UTG) is a growing and dynamic university committed to supporting the socio-economic and environmental transformation of The Gambia and the sub-region through relevant and high-quality education to respond to the Gambia’s National Development Agenda, the African Union Agenda 2063 and the United Nations Sustainable Development Goals (SDGs) 2030.
UTG offers a wide range of undergraduate and postgraduate programmes including doctorate programmes in key areas central to the national, regional, and continental development needs of Africa. With several campuses in Banjul, Kanifing, Brikama, Faraba and Farafenni, UTG provides access to higher education to about 7,000 students, including international students every year.
The Department
The Hard Facilities Unit is a newly established unit dedicated to ensuring the effective management and maintenance of the university’s physical infrastructure. For the avoidance of any doubt Hard Facilities include buildings, non-green areas, campus hard infrastructure, water, energy, lighting and telecommunications infrastructure, and furniture.
Its primary purpose is to support the institution’s operational efficiency and strategic growth by maintaining safe, functional, and sustainable facilities. Additionally, it is responsible for developing and implementing maintenance strategies, overseeing repair and renovation projects, and ensuring compliance with safety and quality standards.
The Unit scope also encompasses all aspects of infrastructure management, including the upkeep of existing facilities and the integration of the newly established Faraba Banta Campus.
As the university continues to expand, the department plays a critical role in addressing the complexities of managing a diverse and extensive infrastructure portfolio, adapting to evolving demands, and aligning its operations with the institution’s long-term objectives.
Job Overview
The Hard Facilities Manager is a key technical, professional post, working closely with the UTG’s Property Committee, Contracts Committee and Senior Management team. The successful applicant will lead the Hard Facilities Management (HFM) team and co-ordinate all property, construction and maintenance activities, to ensure that the office, teaching and learning environments are well kept at all times.
Key Responsibilities
- Supervision of Technical Staff
- Provide day-to-day supervision and coordination of technical staff within the University’s Estates/Facilities function, including AC repairers, builders, electricians, plumbers, and related trades.
- Plan, allocate, and monitor work Programmes and duty schedules, ensuring maintenance, repair, and minor works are delivered efficiently and in line with university priorities.
- Ensure compliance with university policies, statutory regulations, and health, safety, and environmental standards, carrying out routine inspections and reporting any non-compliance.
- Monitor and assure the quality of technical work, ensuring all maintenance and construction activities meet approved specifications, codes of practice, and University standards.
- Maintain accurate operational records and documentation, including work orders, asset maintenance logs, materials usage, and staff attendance, and prepare periodic reports for management.
- Provide technical guidance and operational support to staff, troubleshoot complex maintenance issues, and contribute to the continuous improvement of facilities services across the University.
- Support staff performance management and development, including mentoring, identification of training needs, participation in performance appraisal processes, and implementation of corrective actions in accordance with University HR policies.
2. Acquisition of buildings for renting
- Lead the acquisition of buildings for renting, undertaking site and building inspection to assess suitability, produce technical reports and advise the Contracts Committee..
3. Coordination of procurement for construction and maintenance works for UTG properties
- Coordinate procurement activities for all construction and maintenance works relating to UTG properties, in compliance with applicable procurement regulations.
- Participate in and support tender evaluation processes, including serving on tender evaluation committees and coordinating between UTG staff, consultants, and project beneficiaries.
- Identify construction and maintenance needs and develop appropriate procurement strategies for review and approval, working closely with the Procurement Unit.
- procurement documentation and processes for civil, structural, and infrastructure works, including preparation, publication, and review of tender and bidding documents.
- Oversee contract-related activities, including review of designs and bids, clarification of bidder enquiries, preparation of evaluation reports, negotiation with recommended bidders, and preparation of contract documents for approval and signature.
- Maintain accurate as-built documentation for all University buildings, including detailed records of electrical, mechanical, structural, and safety features.
4. Supervision of construction and maintenance activities
- Monitor contract implementation, ensuring quality, cost, and timelines are met, and prepare payment certificates for approval.
- Oversee contractor plans and work execution, including phasing plans and method statements, to minimize disruption to campus activities.
- Ensure submission and approval of As-Built plans and compliance documents, including health, safety, and maintenance records, for management or Property Committee review.
- Monitor building services—energy, lighting, cooling, water supply, and plumbing—ensuring faults are promptly addressed to maintain a safe and productive environment.
5. Furniture and equipment
- Ensure availability and proper maintenance of furniture and equipment across all campuses.
- Monitor safety and functionality, promptly addressing any reported failures or hazards.
- Identify replacement and maintenance needs, preparing procurement strategies in compliance with university procurement rules.
- Coordinate procurement processes with the Procurement Unit, including preparation and management of tender notices, requests for proposals, and bidding documents.
- Oversee evaluation and acquisition of furniture, equipment, and related works, ensuring adherence to specifications, contracts, and procurement regulations.
6. Sub-contractors/service providers
- Maintain an updated list of suppliers for spare parts, materials, and fittings used in University buildings, in coordination with the Procurement Unit.
- Maintain an updated list of approved sub-contractors and service providers for construction and maintenance works, working closely with the Procurement Unit.
7. Others duties
- To carry out duties as may be assigned to you by Vice Chancellor or Chief Director of Operations.
Person Specification – Qualification, experience and skills
| Description | Essential | Desirable | |
| Qualifications | Higher National Diploma (HND) or higher qualification in Building Studies, Construction, Architecture, Quantity Surveying Civil or Building Services Engineering. | ✓ | |
| A Bachelor’s Degree or Postgraduate qualifications – certificate/diploma in a construction related area will be an advantage. | ✓ | ||
| Knowledge, experience, and expertise | Minimum of 6 years of professional experience in the built environment with at least 4 years at senior management level managing projects. | ✓ | |
| At least 3 years of experience in public sector procurement processes and procedures, contract management, contract administration of complex civil and structural works projects is required. | ✓ | ||
| Ability to lead a team and experience in working with contractors and consultants in supervising construction and maintenance projects. | ✓ | ||
| Attention to detail and willingness to work out of hours as required to respond to urgent matters. | ✓ | ||
| Ability to clearly and accurately communicate processes and procedures verbally and in writing. | ✓ | ||
| Skills and Values | Aligns with the University of The Gambia’s values and mission, demonstrating a commitment to the institution’s goals. | ✓ | |
| Excellent time management and organizational skills with proven ability in guiding and directing staff in establishing priorities and meeting competing deadlines. | ✓ | ||
| Excellent communication and interpersonal skills, capable of effectively addressing queries and collaborating with diverse teams. | ✓ | ||
| Proficient in use of Microsoft Office Suite, particularly word and Excel. | ✓ |
Why Join UTG?
● Be part of a mission-driven institution fostering regional and global impact
● Work in a supportive environment that values innovation and professional development
● Join an expanding Facilities Management team with multi-campus university structure
How to Apply
Submit your completed Application Form and a current CV to:
Dr. Amy Aidara Jah
Director of HR
Email: utghr@utg.edu.gm
Address: Human Resources, UTG Law Faculty, Kanifing Campus
Application Deadline: 12:00 noon April 10, 2026
For inquiries, please contact: Dr. William Jabang, Chief Director of Operations:
Phone: 3650009 | Email: wjabang@utg.edu.gm
Join UTG and help shape the future of education and infrastructure in The Gambia!